What is SAP?
SAP is the leading Enterprise Information and Management Package worldwide. Use of this package makes it possible to track and manage, in real-time, sales, production, finance accounting and human resources in an enterprise.
SAP (Systems Applications and Products) is primarily business-based software that helps companies whether small, medium or large by providing software that is tailored fit to the different aspects of the business. It is capable of interacting with various software applications including web based software products. It runs on a NetWeaver platform and is being used by companies all over the world and at the same time is employing thousands of systems analysts.
SAP the company was founded in Germany in 1972 by five ex-IBM engineers. In case you’re ever asked, SAP stands for Systeme, Andwendungen, Produkte in der Datenverarbeitung which - translated to English - means Systems, Applications, Products in Data Processing. So now you know! Being incorporated in Germany, the full name of the parent company is SAP AG. It is located in Walldorf, Germany which is close to the beautiful town of Heidelberg. SAP has subsidiaries in over 50 countries around the world from Argentina to Venezuela (and pretty much everything in between). SAP America (with responsibility for North America, South America and Australia - go figure!) is located just outside Philadelphia, PA.
The original five founders have been so successful that they have multiplied many times over such that SAP AG is now the third largest software maker in the world, with over 17,500 customers (including more than half of the world’s 500 top companies). SAP employs over 27,000 people worldwide today, and had revenues of $7.34 billion and Net Income of $581 million in FY01. SAP is listed in Germany (where it is one of the 30 stocks which make up the DAX) and on the NYSE (ticker:SAP).
There are now 44,500 installations of SAP, in 120 countries, with more then 10 million users!
So what made this company so successful? Back in 1979 SAP released SAP R/2 (which runs on mainframes) into the German market. SAP R/2 was the first integrated, enterprise wide package and was an immediate success. For years SAP stayed within the German borders until it had penetrated practically every large German company. Looking for more growth, SAP expanded into the remainder of Europe during the 80’s. Towards the end of the 80’s, client-server architecture became popular and SAP responded with the release of SAP R/3 (in 1992). This turned out to be a killer app for SAP, especially in the North American region into which SAP expanded in 1988.
The success of SAP R/3 in North America has been nothing short of stunning. Within a 5 year period, the North American market went from virtually zero to 44% of total SAP worldwide sales. SAP America alone employs more than 3,000 people and has added the names of many of the Fortune 500 to it’s customer list (8 of the top 10 semiconductor companies, 7 of the top 10 pharmaceutical companies etc). SAP today is available in 46 country-specific versions, incorporating 28 languages including Kanji and other double-byte character languages. SAP also comes in 21 industry-specific versions.
SAP R/3 is delivered to a customer with selected standard process turned on, and many many other optional processes and features turned off. At the heart of SAP R/3 are about 10,000 tables which control the way the processes are executed. Configuration is the process of adjusting the settings of these tables to get SAP to run the way you want it to. Think of a radio with 10,000 dials to tune and you’ll get the picture. Functionality included is truly enterprise wide including: Financial Accounting (e.g. general ledger, accounts receivable etc), Management Accounting (e.g. cost centers, profitability analysis etc), Sales, Distribution, Manufacturing, Production Planning, Purchasing, Human Resources, Payroll etc etc etc. For a full description of the modules included in SAP, see the related articles. All of these modules are tightly integrated which – as you will find out – is a huge blessing … but brings with it special challenges.
SAP are maintaining and increasing their dominance over their competitors through a combination of embracing the internet with mySAP.com (a confusing name we believe) to head off i2 etc extending their solutions with CRM to head off Siebel adding functionality to their industry solutions
What Makes SAP different?
Traditional computer information systems used by many businesses today have been developed to accomplish some specific tasks and provide reports and analysis of events that have already taken place. Examples are accounting general ledger systems. Occasionally, some systems operate in a “real-time” mode that is, have up to date information in them and can be used to actually control events. A typical company has many separate systems to manage different processes like production, sales and accounting. Each of these systems has its own databases and seldom passes information to other systems in a timely manner.
SAP takes a different approach. There is only one information system in an enterprise, SAP. All applications access common data. Real events in the business initiate transactions. Accounting is done automatically by events in sales and production. Sales can see when products can be delivered. Production schedules are driven by sales. The whole system is designed to be real-time and not historical.
SAP structure embodies what are considered the “best business practices”. A company implementing SAP adapts it operations to it to achieve its efficiencies and power.
The process of adapting procedures to the SAP model involves “Business Process Re-engineering” which is a logical analysis of the events and relationships that exist in an enterprise’s operations.
Purpose of SAP:
The sole purpose of an R/3 system is to provide a suite of tightly integrated, large-scale business applications.The standard set of applications delivered with each R/3 system are the following:
- PP (Production Planning)
- MM (Materials Management)
- SD (Sales and Distribution)
- FI (Financial Accounting)
- CO (Controlling)
- AM (Fixed Assets Management)
- PS (Project System)
- WF (Workflow)
- IS (Industry Solutions)
- HR (Human Resources)
- PM (Plant Maintenance)
- QM (Quality Management)
- CRM (Customer Relationship Management)
These applications are called the functional areas, or application areas, or at times the functional modules of R/3. All of these terms are synonymous with each other.Traditionally, businesses assemble a suite of data processing applications by evaluating individual products and buying these separate products from multiple software vendors. Interfaces are then needed between them. For example, the materials management system will need links to the sales and distribution and to the financial systems, and the workflow system will need a feed from the HR system. A significant amount of IS time and money is spent in the implementation and maintenance of these interfaces.
R/3 comes prepackaged with the core business applications needed by most large corporations. These applications coexist in one homogenous environment. They are designed from the ground up to run using a single database and one (very large) set of tables. Current production database sizes range from 12 gigabytes to near 3 terabytes. Around 8,000 database tables are shipped with the standard delivery R/3 product.
